Blue Ridge Unified School District

FLSA-Non Exempt Hourly Position

Monday - Friday 8 hours per day, 40 hours per week

District Office

Accounts Payable & Fixed Assets Specialist

Reports To:

Business Manager

Position Summary

Under the direction of the Business Manager, performs a variety of accounting and financial recordkeeping duties related to accounts payable, purchasing, vendor payments, and fixed asset management. Ensures compliance with district policies, Arizona school finance requirements, federal and state regulations, and Generally Accepted Accounting Principles (GAAP). Maintains accurate financial records and provides support for annual audits and financial reporting.

Essential Duties and Responsibilities

Accounts Payable

Receive, review, and process vendor invoices for payment.
Match invoices to purchase orders and receiving documentation.
Verify account coding and budget availability prior to payment processing.
Prepare and process accounts payable batches in accordance with district procedures.
Maintain vendor files and payment records.
Communicate with vendors regarding invoices, payment status, and account discrepancies.
Process employee reimbursements and travel claims in accordance with district policy.
Reconcile vendor statements and resolve billing discrepancies.
Prepare and distribute annual IRS reporting documents as assigned.
Assist with month-end and year-end closing procedures.

Fixed Assets

Maintain the district's fixed asset inventory system.
Record acquisitions, transfers, disposals, and retirements of capital assets.
Assign and maintain inventory tags on district equipment and property.
Coordinate periodic physical inventory counts and asset verification audits.
Reconcile fixed asset records with accounting records.
Prepare reports related to capital assets for auditors and district administration.
Track federally funded equipment in accordance with grant requirements.
Maintain documentation supporting asset purchases, disposals, transfers, and depreciation schedules.

General Accounting

Assist in maintaining accurate accounting records and supporting documentation.
Prepare reports and spreadsheets as requested.
Assist with annual financial audits and provide supporting documentation.
Monitor expenditures and assist departments with budget-related inquiries.
Maintain confidentiality of financial, employee, and student information.
Provide backup support for other business office functions.
Attend meetings and training sessions as required.
Perform other duties as assigned.

Knowledge, Skills, and Abilities

Knowledge of accounts payable procedures and accounting principles.
Knowledge of fixed asset accounting and inventory control practices.
Knowledge of governmental and school district accounting practices preferred.
Ability to accurately process a high volume of financial transactions.
Ability to interpret and apply district policies and financial procedures.
Proficiency in accounting software, Microsoft Excel, Word, and other business applications.
Strong organizational skills and attention to detail.
Ability to maintain strict confidentiality.
Ability to communicate effectively with employees, vendors, auditors, and the public.
Ability to establish priorities and meet deadlines.

Minimum Qualifications

High school diploma or GED required.
Associate degree in Accounting, Business Administration, Finance, or related field preferred.
Three years of progressively responsible accounting, accounts payable, or financial recordkeeping experience preferred.
Experience in a school district, governmental agency, or public sector environment preferred.
Valid Arizona driver's license preferred.
IVP Fingerprint clearance card

Physical Requirements

Ability to sit for extended periods while performing computer work.
Frequent use of computers, calculators, and standard office equipment.
Ability to lift and carry boxes and materials weighing up to 25 pounds.
Ability to access storage areas and inventory locations throughout district facilities.

Working Conditions

Office environment with frequent interaction with employees, vendors, auditors, and the public.
May require occasional travel between district sites to conduct inventory verification and asset inspections.